Using DocuCabinet, paper documents such as invoices, receipts, contracts, bills, tax forms, news clipping, product catalog, all can be quickly scanned into image files, filed with indexing information, and stored in a structured manner.
It comes with many handy functions all packed into one product, such as multi-page scan, ADF support, batch filing, saving in PDF, imaging viewer and editor, image annotation, password protection etc... DocuCabinet also supports archives of computer generated files such as Word, Excel, PDF, or Zip files etc.
Storing and Organizing
Documents are stored in a filing structure similar to a traditional paper filing system having the Cabinet-Drawer-Folder hierarchy with folder divider tabs. This allows your existing document filing practice or coding system to be immediately re-deployed to DocuCabinet.
Document Categorizing and Indexing
During document filing, you can add meaningful title, notes, value, dates, and categorize it from a pre-defined document category list with index keys. All information can later be used to quickly search or group documents. You can even assign date to remind you of future action. A total amount can be calculated for all documents in a folder based on document value inputs. The document categories will appear as folder divider tabs.
Image Capture and Processing
Image documents can be captured from scanner, Windows clipboard, existing files, or any Windows printable files (via the bundled virtual printer driver). Image can be corrected using built-in functions such as automatic border trimming, image deskew or despeckle. Image will be saved in Tiff, PDF or Jpeg format. Image files can be combined into one single multi-page image file; multi-page image can be extracted, shifted, deleted.
Fast Document Retrieval
Documents can be rapidly retrieved either through the cabinet-drawer-folder hierarchical path or using search based on document indexing information such title, category, index keys, dates, or notes text. Searched documents will be listed together even though they may be originally filed in different folders. Retrieved documents can be opened in their program, image files can be easily printed, faxed or emailed.
The whole set of documents repository can be easily cloned for backup, or transferred to CD or DVD for permanent and off-site archives.
Document Access Control
DocuCabinet has built-in a simple and effective user access control for restricting access to the cabinet/drawer/folder structure by individual users or user groups.
Document Network Sharing
Documents can be instantly made sharable to other users connected by networking computers. This allows your documents to be accessed concurrently by multiple users. Network operation has locking mechanism for document or record update.
Easy Setting Up
DocuCabinet is very easy to set up and get running, in a few minutes you can start filing and organizing your documents. For a small group of users, it can run in multi-user operation just using peer-to-peer connected computers, it is not necessary to use a dedicated file server.
Here are some key features of "DocuCabinet":
· Fast Document Retrieval
· Permanent Archive
· Document Access Control
· Document Network Sharing
· Easy Setting Up
· Intel Pentium 300, recommended Intel Pentium III or above
· 128 MB RAM or above
· 20 MB hard drive space for software installation, extra required for document data
· SVGA display, minimum screen resolution 800x600, recommended 1024 x 768
· Optionally, a TWAIN compatible scanner for capturing paper image
· 30 days trial