As each fax comes in the cover page is read, if it is addressed to more than one person, a copy is made and it is distributed to each individual. The method of distribution could be that the individual that reads the cover page is responsible for placing it in an in box or manually delivery the fax to the recipient. This method is by far the most expensive as it is very labor intensive.

Faxes are left on the machine and it is left up to the recipient to get their own.

This method is very common as it is assumed that the recipient knows that a fax is coming in. The draw backs are numerous as the recipient may travel to the machine on more than one occasion to look for the fax. If more than one fax is on the machine they will have to sort through each one (some of which may be many pages) to see if the one they are looking for has arrived.

It is not uncommon for one person to show up at the machine shortly after the other, the first person usually hands the ones he has looked at to the other individual, now doubling the companies expense as two people have reviewed the same documents. It is also not uncommon for the pages to get mixed up if placed back on the machine, which means they get sorted again, and again increasing the company's expense. If a fax is addressed to more than one recipient it is up to the recipient to make a copy and either deliver the fax or place it back on the machine for the other party. This method tends to be one of the most inefficient methods.

One method is to purchase a service that provides a fax number for each employee. The fax is converted to email and arrives electronically. This method is effective but expensive and if the fax is to be addressed to more than one individual the sender has to fax it twice.

There are other means of electronic distribution, but each has its drawbacks. With all methods of electronic distribution (there are numerous ones) other than having a fax service as described above have exception faxes where an individual has to manually look at a fax and decide what to do with it. In this case, an employee is given the task of opening the image file, attaching it to an e-Mail, addressing the e-Mail, deleting or moving the original image file or it may be the policy to print and manually distribute the faxes that cannot be routed automatically.

FAX Router is an office tool designed to help you redirect, and reform your Fax machine.

Here are some key features of "eDocFile FAX Router":

· Quickly Cycles through all electronic facsimiles
· Converts Faxes to PDF Format
· With as little as 4 keystrokes FaxRouter can process a fax
· Faxes can be emailed to a recipient, or group
· Faxes can be Printed on the recipients local printer
· Faxes can be Moved to Folder on the users PC, or a Personal Folder on the server
· Junk Faxes can be Deleted
· Faxes can be skipped for Later Processing
· Multiple Functions can be handled at once, e-Mailed, Printed and Moved
· A copy to an archive folder is automatically created
· Works with copiers that save facsimiles to a folder on the network


Requirements:

· fax machine installed


Limitations:

· The Fax Cycler Message unregistered version has a 15 second delay before processing a file