The Point-Of-Sale (POS) Business Application accounting will be a great help for you sales business.
The POS application is our flagship product, and offers state of the art Point Of Sale functionality in an easy to use package. Developed to the highest standards, this application is ideally suited to the requirements of retail busin
Here are some key features of "Point Of Sale Business Application":
Distributed Encrypted Network Databases
￭ A major restriction with most POS systems is their total reliance on the network and the Server computer which contains the central database. If the network or the Server computer fails then the other Client computer systems can not be used and the business staff employees are required to continue making sales by writing hand written receipts and referring to previously (perhaps outdated) printed price lists. This operation is tedious and slow and also fraught with possible user errors. Later, when the Server and network are once more operational, the handwritten sale transactions have to be manually entered into the accounting system - another time consuming operation which is also fraught with possible errors.
￭ The POS Business Application system, however, uses a distributed encrypted database and is therefore not totally reliant on the network nor on the Server. Although our Server contains the central database, any changes to this database are shared with the Client computer systems such that if the Server or the network were to fail, each POS Business Application Client computer system would still contain copies of the latest relevant databases and may still be used to perform Point-Of-Sale transactions with the current inventory stock part numbers and prices. Once the Server and network are once more operational, the transaction sales data collected by each POS terminal may then be posted to the Server thereby updating the central database.
￭ All Server and Client databases are encrypted to provide basic system security. For higher level security, the file system encryption features of Windows XP Professional may be utilized.
POS Sales Transaction Re-Posting
￭ Most POS computer systems each perform a posting operation at the end of each business period. This operation adds the collected POS sales information to the sales history database after which the original information is then deleted since it is no longer required. Normally this approach is successful, except under conditions when the database has had to be recovered due to system related problems. If the database is recovered, the business period sales transactions for each POS Terminal (which usually reside on the Server) are deleted when the backup is restored. The sales data for the period between the backup date and the current date then have to be re-entered in order to bring the database up to date. This is another time consuming operation which is also fraught with possible errors.
￭ The POS Business Application, however, keeps each POS terminals sales information on local files within the respective Client computer systems. At the end of the business period, the collected sales data is posted to the server and added to the sales history database. On our system, this sales data is not deleted but is placed into the Clients local database directory and given a unique name which includes the data and time when the posting operation occurred. If a Server related problem (eg. hard drive failure) were to occur at this point and the previous day (or weeks database were to be restored, the intervening sales data is not lost but can simply be re-posted thereby bringing the Server database up to date in a matter of minutes.
￭ During the re-posting operation, the POS Business Application software ensures that no duplicate sales entries are stored in the database and that subsequent databases operations (ie. adjustment of the Inventory On-Hand quantity, etc.) only occur once. No manual re-entry of POS Sales transaction data is required.
Database Backup / Restore
￭ The Database Backup operation allows the various databases to be converted to a single backup file for transfer to removable media. The system generated backup file name includes the current date and time and is therefore easily identified. The Database Restore operation takes a specified backup file and expands it into the various system databases. Prior to performing the restoration process, the previously existing database directory is renamed and is therefore not overwritten during this process. The Database Restore operation also has the capability of restoring a previous database directory.
￭ The Database Backup and Restore features do not erase or modify any existing database files, therefore the user is never faced with the situation where the system database could be overwritten due to operator error.
Inventory
￭ The Inventory Section allows the user to edit and/or view the various inventory items.
Point-Of-Sale (POS) User Interface
￭ The POS User Interface permits the user to perform cash or account sale transactions as well as creating quote statements. Cash or account sale transactions are recorded and transferred to the Server at the end of the business day. The POS User Interface permits the use of a bar code scanner during sales line item entry. When sales are entered they are grouped according to product (ie. a number of different items entered in random order would be listed as multiple quantities of a single line items for each product type on the POS User Interface and receipt)
￭ If, at any time, were the network or Server to fail, the POS User interface would still continue to operate, thereby allowing not only the current sale to be completed, but also allowing subsequent sales to be performed.
￭ The POS feature also provides a register summary end of day report, a register full report which identifies each sales transaction (and if required, each line item), and a sales tax report.
￭ Sales data is stored in a hierarchical directory file structure which permits fast and efficient access to database records. Any number of sales transactions may be stored without adversely affecting the system performance, for instance, the time required to generate a sales tax report for a specific month will take approximately the same amount of time whether the sales database contains data for a single year or for ten years (on a Pentiuum IV, 2 GHz machine this is a few seconds On other POS systems which use other database structures, this can take tens of minutes or longer).
Accounts Receivable
￭ The Accounts Receivable Section allows the user to edit and/or view the various Account Receivable customers. A number of reports are also provided which may be viewed and/or printed as required.
System User Password Control
￭ The POS Business Application software provides user login and password control to permit access only to authorized system features. During POS Sales operations unautherized users require a supervisor to enter an override password in order to change discount prices or select higher level features.
Single or Multiple Networked Computer Systems (Server / Clients)
￭ The POS Business Application may operate either on a single IBM PC compatible computer system (Server) or on multiple networked IBM PC compatible computers (Server plus Clients).
Database Import / Export
￭ The Database Import Section allows existing data from a different accounting system to be imported into the POS Business Application. Imported data must be in Comma Separated Variable (CSV) format. A conversion utility has also been provided to convert dBASE files to CSV format. The Database Import feature permits the user to specify the name/location of specific CSV variables to be imported as well as their destination position within the new database structure. Multiple databases can be combined during the import process into a single destination database.
￭ The Database Export Section permits exportation of POS Business Application database data to CSV files.
Limitations:
· 30 days trial
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