Extract Email Addresses from Outlook

Extract Email Addresses from Outlook is a useful add-in that allows you to export large lists of addresses from entire folders in the email client. The tool can extract multiple addresses from an email’s header, subject or body and save them to your computer. The Outlook integration makes it easy to use.

Extract Email Addresses from Outlook can come in handy when you wish to create distribution lists based on the information stored in Outlook. Manually copying the data or even extracting the information from one email at a time can be time-consuming, which is why this add-in can automate the task.

The tool can extract addresses from any part of the message, namely sender field, recipient, CC, BCC, subject or the content. You can select/deselect any source, from the Options window. Moreover, it can detect and export addresses from distribution lists. The results are displayed on the screen for you to preview them.

Extract Email Addresses from Outlook allows you to save the detected email addresses to plain text documents or arrange them in tab/comma separated values files. The tool exports the name associated with the address in the same output file.

The tool features two functions: a global extractor, which exports addresses from the entire Outlook profile and the folder selector. The latter allows you to filter the source directories from Outlook, to obtain the lists you are interested in. Additional restrictions can be created, such as timestamp filters or keywords in the title/body of the message.

The folder selector in Outlook allows you to create an advanced source selection. Not only can you choose from the custom folders, but you can also add Inbox, Contacts or Distribution Lists to the list of scanned directories. The latter three folders support the creation of individual filters and settings.