FileChimp

In case your line of work entails working with multiple clients at the same time and exchanging numerous emails for various projects, then there is a chance that you take the time to create new rules for file transfers and messages in Outlook whenever you add a new customer.

FileChimp is a small utility that enables you to automate this process by allowing you to create a set of rules applicable to all types of projects and clients.

Considering that this is an add-in for Outlook, it goes without saying that you need to have the Microsoft email client installed on your computer. The installation is a straightforward process, although it may appear to be a little sluggish if your computer is low on resources, and you can access the utility from Outlook's toolbar.

The idea behind the tool is to help you share emails across the network or file them into the system folder or cloud, depending on the services you are currently using. Before you can get to this convenient arrangement, first you need to take the time and create the rules the add-in should follow.

As you probably hinted, the rules entail defining the criteria of how to match files to folders and they can be anything from simple email addresses and tags to domain names or an alphanumeric string.

You will be happy to learn that the tool allows you batch file emails, an option that can save you a lot of time and energy when managing messages from dozens of customers at the same time. Once the operation is completed successfully, you can view the emails filed marked with an orange tick in Outlook.

On a side note, the utility saves the emails to an MSG file format, a format that is specific for Microsoft Outlook. You can use Windows Explorer or any version of Outlook to preview the content.

FileChimp can be a handy tool for an accountant, lawyer, architect or other professional who usually receives numerous emails with attachments from their clients and they want to make sure they can find the documents quickly whenever necessary.