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Ease-E-Club Changelog

What's new in Ease-E-Club 5.13.07

Aug 5, 2013
  • Scheduling Lite Enhancements – New Class Scheduling:
  • Scheduling Lite has been significantly enhanced to allow scheduling classes for offerings such as Zumba, Yoga, Dance, Pilates, Swimming etc. Complete tracking and reporting of clients enrolled in these classes is provided including enrollment, class attendance, evaluations and achievement levels. Detailed reporting of class statistics is available as well as allowing for individual “walk in” class bookings. Several new help files have been added to assist with using these new features.
  • Scheduling Enhancement – New Program Enrollments Report:
  • A new report has been added which improves the reporting available for program enrollments.
  • Point of Sale:
  • Changed the Payment Due Date advance function to use the Multiple product counter when advancing dates as well as the repeat line function.
  • Collection Report:
  • Added the option to print “Contact Details” on the Collection report. This can only be done when the Sort method is by Client or by Name. This is to conserve space.
  • Sign In – Due Date Alert:
  • Added the option to display the Payment Due Alert when the Payment Due Date is within a set number of days. Added “Display Payment Due Date Alert within: ## days” to the System Control; Sign In Alerts tab. When set the Payment Due date alert will display saying the payment is due with ## Days. Security door will still open until the actual Due Date is reached. This is intended as an early warning to the member that the Payment Due date is near.
  • Bank Export – Modify Due Dates:
  • Disabled the modification of Due Dates in the Bank Export List. This fields must be modified through the Member File option. Allowing these fields to be changed in the bank Export could cause problems within the system.

New in Ease-E-Club 5.13.06 (Aug 5, 2013)

  • POS Item List:
  • Added the option to include the Staff Name in the Item List on the Point of Sale screen. This option may be turned on in the System Control; receipt Tab by CHECKING the “Show Staff Name on Product List” check box. This feature is helpful when posting products and assigning different Staff Codes to each line.
  • Receipt History Modification:
  • Added the new “POS Staff Password” and the Staff PIN Password as acceptable options when modifying receipts. If the Staff PIN Password is used, only the PIN# for the Receipt Staff Code can be used.
  • Scheduling Enhancement – New Appointment Status:
  • Added a new appointment status called “Staff N/A” for indicating an appointment which cannot proceed because the staff person delivering the service is unavailable. Example: the staff person does not show up to work and has not provided sufficient notice for the appointment to have been previously re-scheduled. Unlike a cancelled appointment which frees up the appointment time a “Staff N/A” appointment remains visible on the Staff schedule for subsequent reporting. A new custom color has been added and should be used to facilitate visually identifying these appointment situations. If the appointment relates to a package which the client has purchased the package usage counts will be adjusted accordingly. New reporting has also been added to the Staff Workload Analysis report to reflect these events. The Appointment Scheduling popup menu (right click) now includes a quick link to this new feature. This new appointment status may also be used with room and equipment resources and the same functionality applies.
  • Bank Export:
  • Changed the Detail print report Product Summary to Balance with the Regular report print.
  • Bluefin Web Portal Access:
  • Added Savings Account option to ACH Payment Process.
  • Changed the Bluefin web portal access to handle transmission delays and invalid headers.
  • Help File Access:
  • Changed the network access to all help files to display on local work stations.
  • Point of Sale – Staff Password:
  • Added a new password to System Control; Passwords Tab called “POS Staff Password”. If this password is entered the Point of Sale Staff Code field will require a password to select a staff code. Valid selection are: The Staff PIN Number setup in the Staff Names Table or the Password setup in the System Control; Passwords Tab or the Administrative Password. This enhancement forces staff to use their own staff code when posting receipts.
  • Bluefin Card Swipe:
  • Changed the Interface to the Bluefin Card swipe to conform to Windows 8 requirements. Added Address verification to the Bluefin approval process to enhance security.
  • Point of Sale:
  • Changed the Point of Sale posting when changing the Staff Number from one line to the next to create a new line if the Staff Number changes.
  • Bank Export:
  • Changed the Bank Export display list so it can be resorted on screen by clicking on the column headers.

New in Ease-E-Club 5.13.05 (Aug 5, 2013)

  • Auto Activate Clients/Members:
  • Added a new switch to System Control; Receipt Tab; "Activate When Receipt Processed". This is used to turn on the Auto Activation of Member Status. When a Receipt is processed and the Payment Due Date changes to a future date an InActive Member will become Active. The default is UNCHECKED or OFF.
  • Future InActive Dates:
  • Changed the POS Receipt Posting and the Bank Export to NOT change the status of members from InActive to Active when they make a Member Payment and the Payment Due date advances beyond today and the In-Active Date is in the future. Normally an InActive Member would be automatically made Active if they pay their Member Fee and the Payment Due Date advances beyond today.
  • Point of Sale:
  • Changed On File Credit Card process to pick up Client's proper First and Last Name and update to Bluefin Virtual Terminal.
  • Point of Sale:
  • Changed Point of Sale Payment Method selection to get proper payment type and process NON-Credit Card receipts.
  • Excel Export:
  • The Excel Export Report has been totally rewritten to provide additional features and the ability to SAVE report parameters for future reference. See the new Excel Export Help file.
  • Receipt Flag for Multiple Payment Due Advances:
  • Added a new check box flag to the System Control; Receipt Tab called "Advance Multiple Due Dates". When this is UNCHECKED the POS receipt posting will only Advance the Payment Due Date ONE payment Cycle. The default is to have this checked. With this checked the payment due date will advance multiple cycles depending on the number of member payments posted on a single line.
  • Bluefin Payment Process:
  • Completed Interface of Bluefin Payment Processing to Point of Sale and Bank Export.
  • Facility Statistics:
  • Adjusted display to show count of total members that were measured.

New in Ease-E-Club 5.12.50 (Aug 5, 2013)

  • Active Visits:
  • Adjusted Average Visits calculation to reflect average of actual visit days displayed.
  • Bank Export - Bluefin:
  • On the Main Bank Export screen you can check “Check ACH Returns on Start Up”. We recommend this is checked. When this is checked the system will check the Bluefin site for any Pending ACH payments. If not checked you must run this check manually from the top menu option on the Bank Export screen.
  • Bank Export - Bluefin:
  • Added a WAIT-STATE between transactions when processing for Bluefin. This provides for cycle time on older computers and slower internet speeds.
  • Receipt Entry - OLD:
  • Changed old Receipt Entry program to extract tax when a product Code is not entered.
  • Point of Sale - Change In-Active status:
  • When posting a Member Fee through the Point of Sale for an In-Active member the system will change their Status to Active if the Payment Due Date advances beyond today.
  • Point of Sale - On Account Charge:
  • Added a one button option to charge the on file credit card for the member. This acts like an on-account charge except it immediately charges the member credit card.
  • Sign In from Remote Work Station:
  • Changed access to the Serial Port when using Client/Server setup in remote access. A windows security update required this change to properly access the local COM Port.
  • Picture Capture:
  • Changed the Picture Capture process to use a new utility if the old capture utility doesn't work on Windows 8.
  • Daily Receipt Report:
  • Added a Quantity Column (Qty) to the Daily Receipt Report.
  • Sign In Screen:
  • Changed the Com Port access to accommodate Windows timeout that drops COM Port.
  • Receipt Report:
  • Changed the Sort by Staff to include sort by Receipt Number after the Staff code.
  • Printer:
  • Added 2 more Cash Drawer Codes fro Citizen CT-310 Printer.
  • Bank Export - ACH Direct:
  • Changed the Credit Card Expiry to a 4 digit year.

New in Ease-E-Club 5.12.47 (Aug 5, 2013)

  • Sign In Screen Measure Day:
  • Changed the Sign In Screen to display Measurement Day in Large format.
  • Sign In Screen Visits Left:
  • Changed the Sign In Visits Left warning to display the proper Visits Left when the flag to reduce visits left by only one per day is set.
  • Active Visits - No Refresh:
  • Changed the Active Visit screen to prevent a Refresh after a member record is displayed if the No Refresh is set.
  • Sign In Screen Gate Warning:
  • Changed the Sign In Security Gate warning when a Payment Due Date and Contract Expiry Date have both passed so that only ONE gate warning will be displayed.
  • POS Receipt Entry:
  • Changed the Advance Due Date function to advance multiple cycles if a Monthly Fee is charged multiple times. Use this to advance the Member Payment Due Date when they pay for more than one month.
  • Sign In - Finger Print:
  • Changed the Sign In process for Finger Prints to show Invalid Print when a finger scan is not recognized.
  • Membership Type Codes:
  • Added a new field to the Client/Membership Type Code Table called "Disable Receipt Posting (Ask for Type Change)". Check this to prevent posting receipts for any member that has a specific membership type. Use this for members like "FREE TRIAL" or "GUEST" that need to have their Membership Type changed when they join the facility as a permanent member. If a POS receipt is posted for a restricted membership type the system will ask if you want to change the Membership Type; If YES, the Member File is displayed; where the Membership Type and other data such as Payment Amounts and Due Dates may be changed. If NO, the system will not allow the receipt to be posted.
  • Client File - Payment Due Date:
  • Added a new check when updating a new client record and the Payment Due Date is BLANK. The system will stop and ask if you want to make the Payment Due date Today.
  • Staff Name on Receipt:
  • Added a new field to the System Control; Receipt Tab called: "Print First Name Only ". When checked ONLY the first name of the Staff Member will print on the receipt.
  • Product Codes:
  • Added a new field to the Product Table called: "Number of Payment Cycles to Advance". This works with the POS Receipt Screen to advance the Payment Due date for the Client. Any Product Code that relates to Member Fees should have a "1" in this field. If you want to sell a 3 month membership fee; set up a Product Code for this and make this field 3. This all assumes that the Payment Frequency Cycle in the Member file is Monthly.
  • PDF Receipt Print:
  • Changed the PDF print when using a POS Printer to create an 8 1/2 X 11 receipt format in standard PDF format.
  • Sign In Screen:
  • Expanded size of "Please Wait" message for Finger Print scanner.
  • Expanded vertical height of Visit display fields.

New in Ease-E-Club 5.12.46 (Aug 5, 2013)

  • Start Up Report of members/clients reaching their contract expiry date and made inactive:
  • Added the member/client type to the detail reported.
  • Receipt RePrint:
  • Changed the Receipt reprint to POS printer to print all lines on the original receipt.
  • Current Visit Activity:
  • Added to option to display "Today", "Month" or Number of Visits to Display.
  • Sign In Sounds:
  • Changed the the time out function on Sign In screen sounds to account for the delay on some multimedia devices.
  • Scheduling Enhancement:
  • User Control of Appointment Scheduling Resource Columns: A new 'Booking Display Column Order' field has been added to the Staff, Rooms and Equipment resources table. This is a maximum 3 character alphanumeric field which will allow the user to control the sequence of the resources displayed across the top of the 'One Day' View in the Appointment Scheduling screen. Previously the display was sequenced alphabetically by staff/room/equipment name and frequently used resources could be at the end of the list and require scrolling to get to the column required. Staff/Rooms/Equipment with a value in this field will be sequenced ahead of those without a Column Order value. For example you could assign '001', '002' or 'A', 'B', etc. to control the staff display sequence. The sequencing of all staff, rooms and equipment together has not been changed. Bank Export: Changed the Bank Export Drop List display to prevent resorting of list records on screen. This is to prevent resorting when the payment processor may require records to be in a specific order. To resort the list; export the report to Excel and resort within Excel.
  • aff Sign In/Out:
  • Added time out to Staff Sign In when a previous Sign Out was not recorded. System now also does an automatic Sign In for the current day after recording the sign out.

New in Ease-E-Club 5.12.43 (Aug 5, 2013)

  • Changed the Sound Generation to conform to new Windows 7/8 Operating System. MP3 Files can no longer be used as sound alerts. All alert sounds MUST be .WAV files.
  • Added the option to print a detail list of all the member weight and inch losses that make up the total facility figures.