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Exchange Server Toolbox Changelog

What's new in Exchange Server Toolbox 6.5.0 Build 1408

Jan 26, 2024
  • Improvements:
  • Support for the hMail server has been removed.
  • The overview page now contains the status of error reporting.
  • Direction detection no longer relies on sender IP for emails to distribution lists.
  • New version v1.2.1 of ClamAV
  • Added direction detection by email domains known to the Exchange Server Toolbox.
  • The accuracy and transparency of direction detection for emails has been improved.
  • Bug fixes:
  • Fixed a problem that caused the configuration interface to use large amounts of memory under certain circumstances.
  • Fixed an issue where the antivirus signatures could not be updated regularly in certain cases.
  • The number of retries for the spam check can now be configured
  • A problem that prevented test mails from being sent without authentication has been fixed.
  • The timeout for email processing can be set by the user.
  • Fixed an issue where the retention policy could produce an error if an email had already been removed from the archive by other means.
  • Various improvements to error handling in the Outlook Add-In
  • Fixed a problem where user permissions were not displayed correctly in the archive search of the Outlook Add-In.
  • An error when saving whitelist exceptions has been fixed.
  • A problem has been fixed whereby the rule for checking whether an email address is in the spam white or black list could cause an error under certain circumstances.
  • An error when discarding the port options has been fixed.
  • An error that could occur when saving the settings has been fixed.

New in Exchange Server Toolbox 6.3.0 Build 1339 (Mar 27, 2023)

  • Updated spam protection: SpamAssassin in new version v4.0.
  • Updated virus scanner: ClamAV v1.0.1.
  • Added support for Windows Server 2022.
  • Fixed an error that could occur when starting the service.
  • The "Search by address" and "Search by correspondence" options now work in the "Sent" folder.
  • If the archive is searched to create a deletion request and the page is exited during the search, an error message no longer appears.
  • The selection option (via checkbox) on the confirmation page for a 4-eyes deletion request now works.
  • A possible error that could occur in the Outlook add-in when training the Bayes filter has been fixed.
  • The username of the user answering a 4-eyes deletion request was incorrect in some circumstances. The problem was fixed.
  • An error that caused the link to the folder containing the Exchange Server Toolbox Outlook Add-in Setup to open the wrong folder was fixed.
  • A version conflict of a DLL used in the Outlook Add-in was resolved.
  • The action to send a copy to another SMTP server can now convert email from TNEF format to MIME format.

New in Exchange Server Toolbox 6.2.1 Build 1327 (Aug 31, 2022)

  • An error in the migration of database archives was fixed.
  • An error that could cause the spam scan to be canceled was fixed.
  • An error that prevented new deletion requests from being executed was fixed.
  • When installing the new version over an existing installation, the user interface could not be closed, requiring a restart at the end of the installation. This is now fixed.
  • Fixed an error when adding the senders of an email to the blacklist or whitelist.
  • A possible error that could occur in the Outlook Add-in when marking a mail as spam has been fixed.

New in Exchange Server Toolbox 6.2.0 Build 1317 (Aug 2, 2022)

  • Access to the archive is now protected by authentication.
  • Users can now reject their own deletion requests in the archive.
  • New version of SpamAssassin for Exchange Server Toolbox: v3.4.6.
  • The “Est Mail ID” email property has been added to the template variables in the rule set.
  • Attachments can now be saved in the Archive Search email preview via a context menu.
  • An error in the "Email is received within two dates" condition has been fixed.
  • When importing/exporting an archive, an incorrect number of successfully imported/exported items might have been displayed. The problem was fixed.
  • An error in the Outlook add-in that occurred mainly when using the Spam/Ham training functionality has been fixed.
  • A bug that caused the body of TNEF emails not to be displayed in Outlook was fixed.
  • An issue that caused the check for updates not to work was fixed.
  • An error that caused TNEF emails to be opened read-only in Outlook was fixed.
  • The "Save email to folder" action has a new option, "Convert TNEF to MIME".
  • A serious bug that caused the service to stop responding in rare cases has been fixed.
  • Under some circumstances, it was possible that the event log view could no longer filter correctly by log level. The problem was fixed.
  • A problem with incorrectly displayed umlauts in the words whitelist was fixed.
  • An error in archive user authentication on systems without Active Directory connection was fixed.
  • When creating a delete request, it is now possible to cancel the search for emails.
  • The used SpamAssassin Shortcircuit rules "USER_IN_BLACKLIST" and "USER_IN_BLACKLIST_TO" have been replaced by the new versions "USER_IN_BLOCKLIST" and "USER_IN_BLOCKLIST_TO".
  • The used SpamAssassin shortcircuit rules "USER_IN_WHITELIST" and "USER_IN_DEF_WHITELIST" have been replaced by the new versions "USER_IN_WELCOMELIST" and "USER_IN_DEF_WELCOMELIST".
  • Fixed an issue where aliases of email addresses were not added to the whitelist.
  • Fixed a problem where the wrong client was used when using email aliases.
  • Fixed a problem where email address aliases did not appear in auto-complete text boxes.
  • The option to display changelog information in case of an update now leads to the correct web page.
  • Visualization issues in the update dialog have been fixed.

New in Exchange Server Toolbox 6.1.3 Build 1302 (Jun 15, 2022)

  • New version of the virus scanner: ClamAV v0.105.0

New in Exchange Server Toolbox 6.1.2 Build 1301 (May 25, 2022)

  • Fixed a problem with archive permissions with MySQL archives.
  • In some cases, users who were not overridden in the settings did not have access to archive search, although it was allowed. This has been fixed.
  • Fixed a problem where the user under which the Exchange Server Toolbox was installed did not get full access to the archive.
  • Fixed a problem where not all emails of a request were always visible when responding to a delete request.
  • Fixed a problem where direction detection did not work as expected in connection with local alias addresses.
  • Now, as expected, only one deletion request can be created for one e-mail.
  • Fixed an issue that prevented deletion requests from being created for emails archived from an older version.
  • An error occurred when using a MySQL database archive of an older version.
  • Fixed a problem that caused the database schema to not always be updated correctly for MySQL archives.

New in Exchange Server Toolbox 6.0.1 Build 1195 (Jan 12, 2021)

  • Problems encountered when migrating archives that use an integrated database have been fixed.
  • A problem that occurred when importing old file system archives has been resolved.
  • An error when using a MySQL archive of an old version was fixed.
  • A problem in the archive search has been fixed so that all relevant emails are now displayed when searching for email content.
  • Exchange Health Probe message processing errors have been fixed and an option with which it is possible to configure skipping Exchange Health Probe message processing has been added.
  • An issue resulting in the archive service not running properly without Active Directory information has been fixed.
  • An error that caused the rule conditions associated with "And" were not executed correctly has been fixed.
  • Rule actions that attempt to send an email and fail now no longer prevent the rest of the rule from executing if the appropriate option is set in the action for it.
  • A problem that caused the email direction detection to not work appropriately on some systems has been fixed.
  • An error that could occur when processing emails in a rare format has been fixed.
  • A number of issues that could occur with an Edge Server-only installation have been fixed.
  • Changes to rules are now saved accurately in any case.
  • An error that could occur when loading settings has been fixed.
  • A potential error when migrating settings from an old version was fixed.
  • The display of statistics for operation on an hMail server now works correctly again.
  • The detection of obsolete operating systems in the setup now works smoothly and prevents installation on incompatible systems.
  • The configuration options of the recommended Windows firewall rules in the setup have been optimized.
  • Various small improvements have been done to the Exchange Server Toolbox configuration interface.
  • Warnings and error messages have been revised and made more concisely.
  • An error that could occur when training spam in the Outlook add-in for emails in public folders has been fixed.
  • Various minor improvements have been done to the interface of the Outlook Add-In.

New in Exchange Server Toolbox 6.0.0 Build 1158 (Dec 8, 2020)

  • Improved email archive - fast, stable and fail-safe:
  • The archive of the Exchange Server Toolbox is now multi-client capable. A separate archive can be created and managed for each client (domain or list of email addresses).
  • Each client archive is searchable in the Exchange Server Toolbox interface.
  • Each client has his own user administration to configure the access rights to the archive. The access rights from the Active Directory are used as a starting point to keep the configuration effort low.
  • The Exchange Server Toolbox Outlook Add-In for archive search can connect to a client archive.
  • The email archive of the Exchange Server Toolbox has been fundamentally revised, Import du Export and the search in the archive has been massively accelerated.
  • To prevent the loss of the email during processing, the archiving now stores the email temporarily.
  • In case of multiple Exchange Server Toolbox installations, archiving is only performed on one installation.
  • In the archive search, a list of searchable email mailboxes can be displayed.
  • Email processing - Faster, more resilient and less memory consumption:
  • Significantly improved performance of the Exchange Server Toolbox service, improved stability and reliable failover behavior.
  • The memory consumption during email processing has been drastically reduced - by far more than half.
  • The processing speed has been significantly increased.
  • Spam and virus scans are now only performed once per email and not, as previously, once per rule that uses a corresponding condition.
  • The Exchange Server Toolbox now scales very well on systems with high email volumes.
  • Distributed installation - conveniently manage multiple servers:
  • It is now possible to automatically transfer the configuration of one installation to another installation. This is useful when multiple Exchange servers are running the transport role and saves having to manually keep multiple configurations at the same level.
  • It is also possible to transfer only the Active Directory information for licensing to another installation in order to run an installation in a DMZ.
  • New graphical user interface - comfortable configuration:
  • The graphical user interface has been revised and now offers even more configuration comfort and clarity in a new, modern design.
  • The UI now uses fewer dialogs and is more clearly structured a uniform design language enables intuitive operation.
  • New filter, grouping and sorting functions for the lists of rule conditions and actions, as well as in the event log view, the new user administration, the new license administration and the new client overview make it easier to keep track of things.
  • The archive search interface and the Outlook Add-in interface have also been improved and now make searching even more convenient.
  • Management of licensed mailboxes - simple and transparent:
  • The email addresses covered by the license are now configurable. Newly added email addresses that exceed the number of addresses covered by the license will work for 30 days before they are deactivated.
  • It is now possible to manually specify email addresses to be processed.
  • When the number of licensed mailboxes is exceeded, now only one email notification is sent to the configured administrator address.
  • Other improvements in the archive:
  • Permissions of public folders are now correctly evaluated by the archive search
  • Signed or encrypted emails can now be excluded from the rule processing to prevent them from being damaged. This option is enabled by default.
  • It is now possible to configure NTFS compression of the archive folder
  • The permissions of shared mailboxes are now correctly evaluated by the archive search
  • The archive search now allows the use of wildcards when searching for attachments.
  • Further improvements in the Outlook Add-In:
  • The user interface for archive search in the Add-In has been revised.
  • The settings dialog of the Outlook Add-In was improved.
  • The Outlook Add-In is now always loaded correctly by Outlook. It can no longer be deactivated because of too long startup time.
  • Stability problems in the ExchangeServerToolbox Outlook Add-in have been fixed.
  • Dialogs opened in the Outlook Add-in no longer disappear behind the Outlook window when it is brought to the forefront again.
  • The Outlook Add-in now requires NET Framework 4.7.2.
  • Further improvements of the configuration interface:
  • The settings such as column width, grouping and filter for the different list views (Event Viewer, Archive Search, User List, Client List) are now saved when the interface is closed and restored the next time it is started.
  • New filterable columns have been added to the Event Viewer.
  • The Eventlog view has been revised. Filtering in the columns is now even more comfortable and the expandable detail view improves the overview.
  • A problem that caused the user interface to freeze was fixed.
  • Improvements of the rule system:
  • New rule category for incoming emails. In addition to the previous categories "Incoming", "Internal" and "Outgoing" there is now a new category " Arriving".
  • A new condition has been added to the set of rules to specify to which clients the actions should be applied.
  • The new rule condition "Email is signed or encrypted" allows to create rules for encrypted emails.
  • The new rule action "Add attachments" allows to add all files from a folder as attachments to an email.
  • The new rule condition "Sender is whitelisted" checks if a sender is on the SpamAssassin whitelist.
  • The new rule condition "Sender is in Blacklist" checks if a sender is on the SpamAssassin Blacklist.
  • The new rule action "Change SCL value" allows to set the SCL value for emails.
  • The new option "Convert images" in the "Add text to email content" action now allows to convert images used in HTML with local paths to inline attachments. This allows to use HTML components stored as "Text Template", e.g. to automatically add email signatures with images to an email.
  • The new rule condition "Mail contains certain text in Virus Report" allows to react to certain virus detections.
  • The new rule "Machine name matches" allows to use certain rules only on certain machines in a distributed installation (master / client installation).
  • Spam and virus protection:
  • New version SpamAssassin in a Box V2.5.0.18.
  • New SpamAssassin version V3.4.4.
  • Wildcards can now be used for the Auto-Whitelist exceptions.
  • New version of ClamAV in a Box V1.0.5.14.
  • New version of the virus scanner: ClamAV V0.103.0.
  • The signature update no longer blocks ClamAV.
  • The RAM consumption has increased due to the new way of signature management.
  • If necessary the value for "ConcurrentDatabaseReload" in the file "clamd.conf" can be set to "No" to restore the old behaviour with less RAM consumption.
  • Automatic error notification and failover:
  • Improved system for automatic error notification: Errors can now be sent regularly to a configurable email address via another mail server.
  • The mail server that is used by Exchange Server Toolbox to send emails can now be configured. It is possible to change the server, the port and the authentication data (username, password and security procedure).
  • If an email could not be processed correctly, it will be saved to disk. The number of emails saved in this way is limited and can be configured.
  • New debugging options allow saving the emails before and after the various processing steps of the Exchange Server Toolbox.
  • Fixed problems and errors:
  • Appointment invitations and calendar entries sent externally are no longer damaged.
  • New mail parser for processing TNEF emails without conversion to MIME emails.
  • Problems with TNEF encoded emails were fixed.
  • Problems with Exchange Server 2019 detection were fixed.
  • Stability when used with hMailServer is improved.
  • Fixed a problem with the direction of emails with IPv6 addresses.
  • Licensing:
  • Exchange Server Toolbox now uses a new license management. Starting with version 6.0 new license keys are valid and replace the previously used license keys. The new keys can be found in the customer area at "Downloads".
  • The license check now also works correctly when using multiple domains.
  • New system requirements:
  • Microsoft Exchange Server 2007 & 2010 is no longer supported.
  • Microsoft Windows Server 2008 is no longer supported.
  • Microsoft Small Business Server (SBS) 2011 is no longer supported
  • Support for Microsoft Exchange 2003 has been discontinued.
  • MySQL v5.5 or higher is required to use MySQL archives.
  • Exchange Server Toolbox v6.0 requires Microsoft .NET 4.7.2
  • The Outlook add-in requires Microsoft .NET 4.7.2.

New in Exchange Server Toolbox 5.8.2 Build 1016 (Mar 20, 2020)

  • Due to an error in the configuration file, the update of the ClamAV signatures might not work anymore. This has been fixed.
  • In some cases the SpamAssassin service blocked after a few hours and no more spam scans could be performed. This has been fixed.
  • Stopping the SpamAssassin service could cause a timeout under certain circumstances. This has been fixed.
  • SpamAssassin may have run without DNS blacklist testing and Razor2 testing. This has now been fixed.
  • SpamAssassin's configuration file contained incorrect preferences which could cause SpamAssassin to crash. This has been corrected.

New in Exchange Server Toolbox 5.8.1 Build 1011 (Mar 20, 2020)

  • Several problems with the new SpamAssassin service have been fixed.

New in Exchange Server Toolbox 5.8 (Mar 20, 2020)

  • Improved SpamAssassin in a Box service.
  • Updated virus scanner: ClamAV v0.102.1.
  • A new rule action now allows to compress and merge email attachments.
  • New rule-set conditions now check for selected weekdays, time or date spans. This makes it possible to trigger actions only on certain days, at certain times or in a configurable date interval.
  • Fixed a problem where an MSSQL database on a Windows Server 2019 could not be configured as an archive.
  • Fixed a problem where custom SpamAssassin rules could be overwritten by default rules.
  • The action "Forward copy to SMTP server" now allows to specify a user-defined sender address.

New in Exchange Server Toolbox 5.7.3 Build 994 (Aug 1, 2019)

  • An issue that prevented spam from working properly in the Exchange Server Toolbox Outlook Add-in has been fixed.
  • An issue where archive import failed from an old database due to alleged invalid credentials has been resolved.
  • An issue where the Exchange Server Toolbox service caused too much CPU load has been fixed.

New in Exchange Server Toolbox 5.7.1 Build 981 (Mar 1, 2019)

  • Updated virus scanner: ClamAv V0.101.1.
  • The library for communicating with Outlook has been updated (Redemption.dll).
  • It is now also possible to check emails whose text portion is larger than 3MB for viruses.
  • A new option in the action "Save Attachments" now also allows to save "Inline Attachments".
  • There may be an error saving the settings. This has been fixed.

New in Exchange Server Toolbox 5.7 (Mar 1, 2019)

  • Retention Policy automatic deletion operations are now logged in Event Viewer.
  • The archive options now show the date of the oldest e-mail in the archive.
  • An error when importing old archives has been fixed.
  • Errors in the ExchangeServerToolbox Outlook AddIn have been fixed.
  • New version of ClamAV V101:
  • Several security holes have been closed.
  • New version of SpamAssassin V3.4.2:
  • SHA-256 and SHA-512 hashing are now used to verify the sa-updates.
  • Defective HTML e-mails no longer cause the service to crash.
  • Several new plugins, including Mail :: SpamAssassin :: Plugin :: HashBL
  • and Mail :: SpamAssassin :: Plugin :: Phishing.
  • Further security holes have been closed.

New in Exchange Server Toolbox 5.6.0 Build 957 (Aug 16, 2018)

  • Clear statistics:
  • A new statistical view provides a fast overview about e-mail load and the current amount of spam and viruses.
  • Improved rules overview:
  • A new column for rule comments facilitates the overview of a large number of rules.
  • More flexible rule system:
  • The new condition "Variable contains..." allows checking for the value of a given variable.
  • The content of a file can be checked by using the new condition "File contains...".
  • The e-mail header is now available as a variable for rules.
  • Updated ClamAV version:
  • More security with the latest version 0.100.1 of the reliable ClamAV anti-virus.
  • Bug fixes:
  • Empty ZIP-Attachments will not cause an error during email processing anymore.
  • An error while copying multiple entries from the event log has been fixed.
  • Compatibility changes:
  • Windows Server 2003 and Microsoft Exchange Server 2003 are no longer supported.

New in Exchange Server Toolbox 5.5.9 Build 949 (Jul 11, 2018)

  • Due to changes in e-mail processing in Exchange 2016 CU3 e-mails that contain Umlauts and special characters were not archived correctly. This has been fixed except for e-mails that are all of incoming, external, and TNEF encoded.
  • Changes in Exchange CU3 also caused outgoing and internal e-mails to be processed by ExchangeServerToolbox in TNEF format, which is not possible without problems. Therefore ExchangeServerToolbox now uses the MIME e-mail converted by Exchange when available – which is not the case for outgoing TNEF messages enabled for custom domains.

New in Exchange Server Toolbox 5.5.8 Build 945 (May 29, 2018)

  • Fixed issue in "SpamAssasin Daemon Controller" service: an error while loading the configuration file caused the service to fail.
  • Delivery Status Notifications were not sent. This has been fixed.
  • The Exchange Transport service was started too early during setup. This caused e-mails not to be processed and not to be archived during setup of a new version. This has been fixed.
  • Setup now creates firewall rules for ClamAv SaneSecurity updates (outgoing port 873).
  • Setup now creates firewall rules for ExchangeServerToolbox Outlook AddIn connection to SpamAssassin Service (port 8072).

New in Exchange Server Toolbox 5.5.7 Build 935 (Apr 20, 2018)

  • Issues regarding TNEF encoded mails have been fixed.

New in Exchange Server Toolbox 5.5.6.931 (Mar 20, 2018)

  • Updated ClamAV version to 0.99.4: This fixes several security issues in ClamAV

New in Exchange Server Toolbox 5.5.5.920 (Sep 15, 2017)

  • Increased stability of email processing.

New in Exchange Server Toolbox 5.5.3.903 (Feb 21, 2017)

  • SaneSecurity signature problems fixed
  • Fixed AV-scan for malformed charset mails
  • Actions for "delete attachment" improved
  • Placeholder "SMTP from" fixed
  • Bounce mail detection improved
  • Problems with hMail fixed

New in Exchange Server Toolbox 5.1.1.709 (Nov 11, 2014)

  • Spam scanner improvements
  • The integrated spam scanner now also scans mails that were previously skipped because of large attachments.
  • Improved reliability for backups on the file system.
  • The Exchange Server Toolbox now also stores mails that were received while the file system they were supposed to be saved to was unavailable. In this case emails are getting temporary stored and will saved to the target file system once it is available again.
  • Generation of a log file during the installation.
  • A log file will now be generated during the installation of the Exchange Server Toolbox inside the installation folder which logs whether all necessary components were installed (e.g. Windows Service or Exchange Agents).
  • BugFix: Fixed an error occurring when importing EML files from a folder with a name containing whitespaces.
  • Several minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 5.1.0.703 (Sep 29, 2014)

  • New SpamAssassin included
  • A new SpamAssassin version 3.4.0.30 is included. This version uses less CPU. Bayes filter usage has been improved leading to better results when training spam or no-spam messages using the Outlook Addin
  • Please note: Customer using SmartPOP2Exchange as well must not install Exchange Server Toolbox V5.1 containing the new version of SpamAssassin over SmartPOP2Exchange versions 8.1 and older SmartPOP2Exchange will support the new SpamAssassin in the upcoming v8.2
  • Revised event log view:
  • Supports data sorting, grouping and filtering options as well as automatic refresh, and export to xml. Large numbers of entries are now displayed much faster and can be grouped by multiple columns via drag & drop support
  • Added: Exporting mechanism for multiple messages:
  • This new feature facilitates bulk export of multiple messages as EML files and XML metadata from the archive to a folder. The output can be filtered by date range, sender and / or recipient
  • Added: Body Indexing for mail archive is now optional:
  • To increase archiving performance and reduce database size, full text body indexing is now an optional setting
  • Actions for executing files now allow passing additional parameters:
  • Additional parameters as well as values resolved by templates can now be passed to executable files called by rule actions
  • Added: Action extracting attachments:
  • This new Action in the Rules Engine facilitates on-the-fly extraction of zip attachments and attaches the files back to the original mail
  • Added: Condition checking attachment names:
  • This new Condition in the Rules Engine checks if any attachment filename, if present, matches a given text or template
  • Actions for executing files now facilitate passing additional parameters:
  • Additional parameters as well as values resolved by templates can now be passed to executable files called by rule actions
  • Several minor changes and improvements have been incorporated

New in Exchange Server Toolbox 5.0.1.667 (Mar 20, 2014)

  • Full support for Exchange Server 2013 with SP1
  • This version supports the Exchange Server 2013 Service Pack 1. Please note: To run the Exchange Server Toolbox on an Exchange Server 2013 with SP1 you will to install the following patch from Microsoft: http://support.microsoft.com/kb/2938053
  • BugFix: Training spam and no-spam message inside the anti-spam options of the Exchange Server Toolbox allows multi-selection again.
  • With V5.0 the dialog did no longer allow selecting multiple files.
  • BugFix: An error occurring on some systems when starting the import of EML files into the archive has been fixed.
  • A "file not found" error occurred in some cases, preventing the importer process to start.
  • BugFix: Outlook Add-in: An error message occurring when the reading pane is invisible and the user trains messages does no longer appear.
  • This error occurred on some systems Outlook 2013 systems.
  • BugFix: Outlook Add-in: When the Add-in was deployed via GPO it may prevent the client machine from shutting down. This is no longer the case.
  • The Add-in setup did not handle a GPO/quiet installation properly.
  • Several minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 5.0 (Mar 3, 2014)

  • The latest version of SpamAssassin (V3.4) has been incorporated
  • The integrated antivirus software ClamAV has been updated to the latest version (V0.98)
  • Added: Import of existing messages into the email archive.
  • You can now import emails from your Exchange Server or from EML files into the Exchange Server Toolbox archive.
  • Added: Custom templates for the rules engine.
  • You can now specify custom templates which can be re-used in your rules.
  • Added: Condition checking the sending server's IP address.
  • Added: Condition checking the message size.
  • Added: Action for executing VB and PowerShell scripts.
  • With this action you can directly select VB or PowerShell scripts without the need to create batch custom batch files calling your scripts.
  • Added: Action for skipping rules.
  • This action enables you to skip a freely selectable number of subsequent rules.
  • Added: Action for sending a new email.
  • With this action you can e.g. generate notification emails.
  • The user interface has been partially redesigned.
  • Several minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 4.5.1 (Jul 8, 2013)

  • Added an option for automatically training outgoing messages as Ham.
  • BugFix: An error message occurring when a second user changed settings does no longer appear. This did only occur on German systems.
  • BugFix: Outlook Add-in: An error occurring on training spam or ham for Outlook 2007 installations has been corrected.
  • Several minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 4.0.4 (Dec 7, 2012)

  • The Outlook Addin now supports Outlook x64.
  • The Exchange Server Toolbox Outlook Addin now also supports Outlook 2010 64bit.
  • The integrated antivirus software ClamAV has been updated to the latest version (V0.97.5)
  • An option was added to protect the mail archive folder against write access.
  • If you use a file system for archiving your email you can now protect the archive folder. When using this option the Exchange Server Toolbox removes all NTFS permissions except those needed by the Exchange Server Toolbox service..
  • Added additional search paths for file system archiving.
  • The destination of the file system archive can now be changed:if you use a file system for archiving your email you can now specify additional search paths the . Exchange Server Toolbox will use when retrieving messages from the archive.
  • This solves the problem that the. Exchange Server Toolbox was not able to find messages previously archived to a different location.
  • Added low free space notification for file system archiving.
  • If you use a file system for archiving your email the Exchange Server Toolbox now sends a notification email to the administrators when the free space of the destination drive is lower than 1GB.
  • Added copy/paste and move operations for Exchange Server Toolbox rules.
  • You can now copy/paste and move rules in the rules lists of the Exchange Server Toolbox.
  • BugFix: Communication problems under high server load have been resolved.
  • We changed the way the Exchange Server Toolbox service communicates with the part of Exchange Server Toolbox running inside of the Exchange Server. By doing this we significantly increased the stability of the entire mail processing process.
  • Please note: There is a problem of archiving big messages to a MySQL database.
  • MySQL servers have a default limit for large data set to 1MB. In the case of most messages this limit prohibits the Exchange Server Toolbox from archiving most emails to the MySQL database.
  • Since the limit can only be changed permanently in the config file of the MySQL server please refer to the MySql manual describing which value needs to be adjusted in order to fix this problem.
  • Several minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 4.0.3 (May 15, 2012)

  • The archive search has been speed up and the data throughput has been optimized.
  • When searching the archive, the results are no longer loaded all at once. When scrolling the list, results are loaded as needed.
  • BugFix: Internal tasks and appointments items are no longer converted into e-mail messages.
  • The conversion operation caused the delegate information to be lost, the items appeared as e-mail messages instead of tasks and appointments in some Outlook versions.
  • BugFix: A problem occurring when training the spam filter in the Outlook Addin has been fixed.
  • Several minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 4.0.2 (Mar 22, 2012)

  • When using Exchange Server 2003 for outgoing messages only headers have been archived instead of the entire message.
  • A registration problem of the Outlook Addin has been fixed.

New in Exchange Server Toolbox 4.0 (Mar 22, 2012)

  • The backup can now be performed to a database (integrated database, Microsoft SQL Server or MySQL Server) in addition to the file system
  • The backup does now ensure the integrity of your archived mails by creating and checking against signatures. This is supported by an integrated database, alternatively Microsoft SQL Server or MySQL Server can be used. Additionally, an index of the archive is created, which is then employed to search the content of the backups. These mechanisms enable archiving compliant to the latest international electronic backup laws.
  • Backup search is now supported by a graphical user interface
  • Searching the archived mails is now supported by a graphical interface which allows you to define several search parameters. Searches are restricted to accessible emails of each user, i.e. messages you have sent/received and messages from mailboxes/mailing lists you have access to.
  • Outlook-Add-In for spam filter training and archive search
  • An Outlook Add-In can be installed on client PCs allowing a user to search the email archive. Users can use it to train the Exchange Server Toolbox to improve detection of spam and ham (false positive) mails via the integrated spam filter SpamAssassin. This will save your system administrators valuable time.
  • You are now able to create rules also for internal and outgoing messages for Exchange Server 2007/2010
  • The MMC snap-in of the Exchange Server Toolbox has been redesigned completely.
  • The MMC snap-in of the Exchange Server Toolbox now uses a more modern design and is based on Microsoft Management Console 3.0.
  • The integrated antivirus software ClamAV has been updated to the latest version (V0.97.3)
  • Added: New rule action "Replace header field" in rules engine
  • Replaces a mail header field including its value, e.g.: "X-MyHeader: My tag" may be replaced by "X-NewHeader: My value".
  • Added: New rule action "Replace in header source" in rules engine
  • Replaces any text in the mail header source. Instead of working on a single header field this action acts on the whole message header.
  • Added: New rule action "Replace in mail source" in rules engine
  • Replaces any text in the entire mail source including body, header, and attachments
  • Added: New rule action "Forward copy to SMTP server" in rules engine
  • This action allows you sending a copy of an email directly to any (external) SMTP server.
  • Added: New rule action "Delete mail from archive" in rules engine
  • This action removes messages from the backup archive. Please use with caution! Your messages will be unrecoverable. Using this rule may break German law.

New in Exchange Server Toolbox 3.2.1.198 (Dec 15, 2010)

  • The integrated anti-virus software ClamAV has been updated to the latest version (V0.96.4)
  • The notification mail sent in case of insufficient licenses has been improved.
  • BugFix: Fixed a scrolling issue in lists.
  • The search toolbox no longer scrolls to the top when it´s closed after searching in the Blacklist, Whitelist or Auto-Whitelist.
  • BugFix: A character limit of Blacklist and Whitelist has been removed.
  • The limit of about 32000 characters for the Blacklist and Whitelist has been removed.

New in Exchange Server Toolbox 3.2.0.180 (Nov 26, 2010)

  • The latest version of SpamAssassin (V3.3.1) has been incorporated
  • This new SpamAssassin is much more effective and faster than the previously used one.
  • The integrated anti-virus software ClamAV has been updated to the latest version (V0.96)
  • The Event log viewer has been improved
  • It's now possible to apply filters to the view.
  • Added: now you are able to use variables in rule actions
  • So you can refer to properties of the original mail when e.g. sending an automatic reply message.
  • Added: New rule action "Save attachments to folder"
  • Added: New rule action "Add custom mail header"
  • Added: New rule action "Write specified text to file"
  • With this action you are able to to e.g. create a custom log file.
  • Added: Option for excluding "private" and "confidential" messages from the backup
  • Regarding data privacy this is a necessary option.
  • Some minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 3.1.1.114 (Oct 11, 2010)

  • BugFix:
  • The SMTP reply text of "refuse mail" action for Exchange Server 2007 was not editable.
  • On some systems unicode characters in rules may have been lost when saving the rules.
  • Using system codepage again for processing mails:
  • Wrong encoded mails are often correctly displayed by Outlook although they are wrong encoded because the system codepage is used for decoding. Now the Exchange Server Toolbox uses also the system codepage again instead of the new UTF8 standard.
  • Added:
  • A check for update button. Click this button to make the Exchange Server Toolbox check if a newer version is available.
  • Some minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 3.1.0 (Nov 5, 2009)

  • The Exchange Server Toolbox now is able to set the SCL value interpreted by your Exchange Server or Outlook clients.
  • The SCL value is a score Microsoft uses to categorize spam mail.
  • The integrated anti-virus software ClamAV has been updated to the latest version (V0.95.2)
  • The virus scan function now scans the whole mail and extracts attachments to be scanned as files which improves the virus detection rate.
  • The event log view of the Exchange Server Toolbox has been completely reworked.
  • The log now provides more information in the table. Sorting the table now works correctly.
  • Searching in the table columns was added and its speed has been improved. You are now also able to copy selected log entries.
  • The Exchange Server Toolbox for Exchange Server 2003 now also uses a spamd service.
  • The spamd service uses SpamAssassin V3.2.3 which is a lot newer than the previous used version of the sadll.dll.
  • The Exchange Server Toolbox for Exchange Server 2003 now also runs as a system service.
  • This improved the stability of the Exchange Server Toolbox.
  • The service of the Exchange Server Toolbox can now be started as a different use than the system service.
  • This makes you able to run the service e.g. as domain administrator and so be able to set the path for the E-Mail backup to a network drive.
  • Training the Bayes filter of SpamAssassin using the Exchange Server Toolbox MMC console now also accepts MSG files from Outlook.
  • It is no longer necessary to convert Outlook MSG files using the external converter tool.
  • Added: New rule action "Delete mail from Backup"
  • This action allows you to delete mails from the backup. It makes sense to use this action together with the auto reply action.
  • The Exchange Server Toolbox now supports Exchange Server 2010 Beta
  • Some minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 3.0.2 (Nov 5, 2009)

  • BugFix: Removed a memory leak which occurred since V3.0.1
  • Some minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 3.0.1 (Nov 5, 2009)

  • BugFix: Conditions matching more than one text phrases did not apply on all mail messages
  • BugFix: The setup threw a non relevant error message on installing on Windows 2000 systems
  • Some minor changes and improvements have been incorporated

New in Exchange Server Toolbox 3.0.0 (Nov 5, 2009)

  • The Exchange Server Toolbox now supports Exchange Server 2007, too
  • The same setup can be used to install the Exchange Server Toolbox for either Exchange Server 2003 or Exchange Server 2007
  • The integrated antivirus software ClamAV has been updated to the latest version (V0.93)
  • Added: New rule condition "Mail contains specified text in source"
  • This condition applies if the specified text is found or a specified regular expression matches the complete source of a mail
  • Added: New rule action "Refuse mail" (Exchange Server 2007 only)
  • Use this action to reject mail messages with an error code you can specify. This can e.g. be used on Spam mail
  • Added: Import/Export of settings
  • It's now possible to import / export all settings of the Exchange Server Toolbox by using the appropriate buttons of the "expert settings"
  • Added: Context sensitive help for the context menus of the MMC item of the Exchange Server Toolbox
  • It's now possible to right click on a Exchange Server Toolbox note in the MMC and select Help for getting the corresponding help section of the manual displayed
  • Added: Context menu for setting the log size of the event log and to clear the log
  • So it's no longer necessary to go to the Windows event log settings of the Exchange Server Toolbox protocol to adjust the size or clear all entries
  • Added: Toolbar Button to refresh the event log (pressing F5 also works)
  • The automatic updating of the event log has been removed because of the heavy CPU usage it caused
  • Some minor changes and improvements have been incorporated

New in Exchange Server Toolbox 2.2.0 (Nov 5, 2009)

  • The integrated ClamAV does now scan whole mail messages instead of attachments only
  • Scanning the whole mail makes ClamAV able to detect phishing mail also. These are handled in the same way as mail messages containing a virus
  • Added: New rule condition "Mail has attachments"
  • With this condition you can check for mail messages having attachments in general or attachments with a specific text in their filename
  • Added: New rule action "Send auto reply message"
  • With this action you can make the Exchange Server Toolbox create an auto reply message with the text you specify
  • Added: New rule action "Execute a file and pass the mail as parameter"
  • With this action you can run a program and pass the current mail as parameter to that file. If that file execution modifies the mail you are even able to reload that changes into the mail
  • Added: New rule action "Execute a file and pass the attachments as parameter"
  • With this action you can run a program and pass the path to saved attachments as parameter to that program. If the program modifies the content of these files you are able to reload the changes into the mail
  • Improved conversion of backup files of outgoing mail messages
  • Some outgoing mail messages could not be converted to EML format on some systems, so they were left in Microsoft TNEF format
  • Bugfix: ClamAV caused an exception on some Windows 2000 systems
  • Some minor changes and improvements have been incorporated

New in Exchange Server Toolbox 2.1.1.13 (Oct 17, 2007)

  • Bugfix: ClamAV did not scan all messages
  • Some type of messages have not been scanned by ClamAV because their attachments could not be extracted.
  • Some minor changes and improvements have been incorporated.

New in Exchange Server Toolbox 2.0.0.8 (Apr 18, 2007)

  • BugFix: The 'Train Spam' buttons of the spam settings caused errors on some systems.
  • Added: A rules engine with conditions and actions to process incoming mail messages.
  • Added: A 'white list for words' for spam detection. Mail messages containing words of this list will be more likely treated as good mail.
  • Added: An option to automatically add recipients of outgoing messages to a whitelist.
  • Added: A button for importing all mail addresses from the Active Directory to the whitelist.
  • Whitelist and blacklist are now sorted alphabetically.
  • Some minor changes and improvements have been incorporated.