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Sohodox Changelog

What's new in Sohodox 14.15.1.2

Apr 18, 2023
  • This version contains bug fixes and several performance enhancements

New in Sohodox 14.11.1.4 (Dec 5, 2022)

  • SOHODOX can now work with SQL Server 2019 Express. In addition to this it continues to work with 2008, 2012, 2014 and 2016 versions of SQL Server Express Edition.

New in Sohodox 13.0.3.4 (May 31, 2020)

  • This version contains bug fixes and several performance enhancements

New in Sohodox 11.16.01.08 (Apr 18, 2019)

  • Option to include metadata in email body text when you email documents:
  • Previously whenever a document was emailed, the Compose Window of your email client would be launched with the document attached. The body of the email would be blank.
  • If the Document you are emailing has a Document Type, there is now an option to enter data from the fields of the Document Type in the email body.
  • This helps in the following ways…
  • 1. Users receiving the email will have more information about the attached documents.
  • 2. Users can search for the document in their Inbox/Sent Items based on the data rather than relying on just the name of the document.
  • When emailing multiple documents at the same time. (the document type data of each document will be included in the email content.
  • Alternative dialog for adding files:
  • We have added a new dialog for adding files. This can be optionally turned on via the Options dialog. This is an experimental feature and will be enhanced in future versions.
  • Merge Documents (PDF only):
  • You can now merge two Documents in SOHODOX. Documents being merged must have the same Document Type and only PDF files are supported for now. Meta data for the documents being merged can be combined in any way. In other words, metadata for the merged document can selectively contain data from either of the documents being merged.
  • SOHODOX Additional DB module (optional paid module):
  • Previous versions of Sohodox supported only one DB. You can now create additional DBs if you purchase the ‘Sohodox Additional DB module’.
  • If you would prefer to create a new DB per year or a new DB per department then this module is for you. If you have a large volume of documents this can help with performance.
  • SOHODOX now supports any edition of MS SQL Server (optional paid module):
  • Previous versions of SOHODOX only supported the Express editions of SQL Server. SOHODOX can now work with SQL Standard or SQL Enterprise editions via an optional paid module that can be purchased on request.
  • You will need to have an existing installation of SQL Standard or SQL Enterprise installed for this feature to work. If you do not have an existing installation of SQL Standard or SQL Enterprise , you will need to purchase this separately from Microsoft.

New in Sohodox 10.26.01.03 (Apr 18, 2019)

  • Several performance enhancements:
  • This version contains bug fixes and several performance enhancements

New in Sohodox 10.19.01.01 (Jul 14, 2017)

  • This version contains bug fixes and several performance enhancements

New in Sohodox 10.17.01.01 (May 22, 2017)

  • This version contains bug fixes and several performance enhancements

New in Sohodox 10.16.01.05 (Apr 25, 2017)

  • When a user reports a problem with SOHODOX, it is sometimes very helpful to receive the SOHODOX log files from their machine In order for our team to debug the problem.
  • The current process of enabling and disabling logging was very flexible but cumbersome for users. The Log Utility simplifies this to a single click.
  • When you stop logging the utility conveniently create a zip file with all the existing logs which you can email to our support.
  • It also lets you delete all log files in the logs folder.
  • To launch the SOHODOX Log utility, click on Windows Start Menu > All Apps > Sohodox Desktop > SOHODOX Log utility.

New in Sohodox 10.15.01.05 (Apr 20, 2017)

  • Released on 17 Mar 2017
  • This version contains bug fixes and several performance enhancements

New in Sohodox 10.14.01.04 (Feb 20, 2017)

  • In earlier versions of SOHODOX, you could select a file and press the Ctrl+F7 key combination to copy the location of the selected file to the Windows clipboard.
  • In addition to that now if you select a file and press the Ctrl+Shift+F7 key combination, SOHODOX will launch a Windows Explorer window with the file highlighted.

New in Sohodox 10.10.01.02 (Oct 21, 2016)

  • SOHODOX can now work with SQL Server 2016 Express. In addition to this it continues to work with 2008, 2012 and 2014 versions of SQL Server Express Edition

New in Sohodox 10.09.01.08 (Sep 22, 2016)

  • Several performance enhancements

New in Sohodox 10.08.01.06 (Aug 30, 2016)

  • Improved logging:
  • This version has much improved and more detailed logging. Also logging is now enabled by default and older logs are automatically deleted every 30 days. This allows for faster problem resolution.
  • Built-in viewer for Zip files:
  • When a ZIP is selected the preview pane now displays a link. Clicking the link opens the new Zip File Viewer window.

New in Sohodox 10.05.01.11 (May 31, 2016)

  • SOHODOX Registration method modified for Client install:
  • In previous versions of SOHODOX, users had to apply their Registration key on all the machines on which SOHODOX Desktop client was installed. This was hectic for customers with large installations of SOHODOX Desktop client. In this version onwards, you will only need to apply or update the Registration key on the Server machine.
  • Ability to disable automatic search and highlight in documents:
  • A new option has been added in the Options Dialog > Systems Options to control automatic search and highlight in documents after a quick search.

New in Sohodox 10.04.01.08 (May 23, 2016)

  • New utility to automatically install and configure SQL Server Express 2014:
  • Previous versions of SOHODOX required first time users to handle the installation and configuration of SQL Express 2012.
  • We have highly simplified this process by creating a utility to automatically install SQL Server Express 2014 and configure Sohodox to work with SQL Express.
  • Improved Client server configuration:
  • In a multi-user environment, previously in case of a new install or an upgrade users were asked to either specify the location of the ‘multi-user.gdx’ file or manually copy the ‘multi-user.gdx’ file from the Server machine to the Client machine. This process is now completely automatic.
  • SOHODOX will now automatically pick up the multi-user.gdx from the Server installation and replace it in the Client installations.
  • Determining whether SOHODOX is installed in Client/Server:
  • Previously it was difficult to find out if SOHODOX on a particular machine was installed in Server or Client mode. The ‘About’ dialog now displays whether SOHODOX on a particular machine is installed in Server or Client mode.

New in Sohodox 10.03.02.03 (Apr 2, 2016)

  • Previously, the ‘Startup Type’ for SOHODOX Services were set to Automatic which means to immediately start the services as soon as Windows starts up.
  • Users using Windows 10 or those who recently upgraded to Windows 10 reported problems related to the SOHODOX Services being in stopped state after a restart. This prevented SOHODOX Desktop client from starting up.
  • Windows 10 in its attempt to speed up the boot process seems to be causing some services not to start (or somehow shutdown right after starting). We have seen this affect SOHODOX Services as well as SQL Server service.
  • We have now set the Startup Type for the SOHODOX Services to Automatic (Delayed Start) which will start SOHODOX services after giving priority to other services. This fixes the problem.

New in Sohodox 10.03.01.01 (Mar 19, 2016)

  • Hiding All Documents & Settings nodes:
  • Some customers felt that the All Documents node needlessly confused some of their users and that the Settings node is only required for admin users. This has been a long standing request and we are happy to have finally implemented it.
  • You can now hide the All Documents as well as the Settings node in the Navigation Pane for non-admin users.
  • You can access these options from the System Options section of the Options dialog.
  • Criteria changed for Built in Saved Search:
  • The built in saved search Documents added by me recently was incorrectly listing documents only from the previous month. Now this search list the most recently added documents regardless of the date.
  • Backup utility:
  • We have built a new simple and quick backup utility to backup just the SOHODOX database without the documents.
  • One usage scenario for this is:
  • Many customers now have hundreds of gigabytes of documents being managed with SOHODOX. An update rarely changes the file store (where documents are stored). So we ask customers to backup just their DB before installing an update. This utility makes this task much quicker.
  • Of course you can also use this utility for regular backup of your SOHODOX DB. Just remember to separate backup the File Store for the DB.
  • This utility is different from the SOHODOX Backup & Restore Utility which has been available for many years (it backs up both the DB and the documents). In the future we may merge these two utilities.

New in Sohodox 10.00.01.02 (Mar 5, 2016)

  • Minor bugs have been fixed in this version of SOHODOX.

New in Sohodox 10.00.00.30 (Feb 12, 2016)

  • As the built-in viewer for MS Office is working well, the option to use the System Default Viewer has been removed.

New in Sohodox 10.00.00.18 (Jan 9, 2016)

  • SOHODOX FRAMEWORK Enhanced:
  • The underlying framework of SOHODOX has been completely overhauled. This has taken us a couple of years to accomplish and we are very proud of what we pulled off. Since the framework is behind the scenes, in this release you may not see too many visible changes. However our work on the framework enables us to add new exciting features faster, fix reported bug fixes faster and release updates faster.
  • We have a long list of new features and enhancements lined up for the immediate future. If all goes well you will start seeing new SOHODOX releases with new features every few weeks!
  • Some of the new features in this release are listed below…
  • Edit a saved query:
  • You can now edit saved queries in SOHODOX
  • Search & Highlight Text (beta):
  • You can now see the values you searched for, highlighted within the found documents. This feature only works with PDF files and is currently in beta (we are working on improving the implementation).
  • Document can now be part of multiple folders (Beta):
  • A document can now be part of multiple folders. Simply press the ALT key, while dragging and dropping a document from one folder to another folder. The document will now appear in both folders. Please note two copies of the document are not made. So if you delete the document it will go away from all the folders it was in. This feature is currently in beta and its implementation may change based on user feedback.
  • New password Policies added to SOHODOX:
  • 3 Policies have been added into Settings>>System Settings>>Password Policy
  • Password must contain at least one number
  • Password must contain at least one symbol
  • Password must contain at least one uppercase character
  • Auto-Logout feature:
  • You can now set an inactivity timeout for individual apps in SOHODOX
  • Virtual Printer now supports printing of files with non-English file names:
  • Virtual printing of files with non-English file names is now supported
  • SQL Server 2014 Express Edition:
  • Support for SQL Server 2014 Express Edition now available

New in Sohodox 9.5.0.13 (Dec 4, 2015)

  • Minor Bug Fixes and changes to support Windows 10

New in Sohodox 9.5.0.9 (Oct 17, 2014)

  • This Version features improved performance, better memory management and bug fixes.

New in Sohodox 9.2.0.4 (Jul 8, 2014)

  • Sohodox now has a new logo. So we made changes to the application to include the new logo.

New in Sohodox 9.0.0.42 (Mar 14, 2014)

  • Sohodox Drive:
  • Sohodox Drive appears like any other drive in Windows Explorer and the File Open box. If you need to access a file from any Windows application, the Sohodox drive like the other drives on Windows Explorer, will be available giving you access to all the documents that you are authorized to view. And that’s not all, with Sohodox Drive you can easily attach documents from the repository when you reply to email messages. Sohodox Drive allows you to access folders, tags as well as various document types. You can also view, search and edit documents using this drive.
  • Capture Folders:
  • Capture folders are special folders which allow you to quickly add documents to Sohodox without opening the Sohodox Desktop Client. You can create and multiple folders to capture documents and add them to Sohodox directly. Each folder can be associated with a DB and a Destination Profile. The Capture Folders can then be used when adding documents via other modules like Sohodox Drive, Send To and Virtual Printer.
  • For users upgrading from an older version of Sohodox, Folder Monitor has now been renamed to Local Capture Folder.
  • Mobile Apps:
  • Sohodox Mobile App is now available for Android and iOS based mobile devices. With a , simple, beautiful and responsive user interface, the app makes navigation quick and easy. Folders, Tags, Document Types and Stack Types are all available at your finger tips! The app allows users to access, view, delete and download files. The app can be downloaded from the Google Play Store and the Apple App Store.
  • Virtual Printer:
  • Sohodox Virtual Printer lets you print any file from any Windows application and save it as a PDF file in Sohodox. You can easily print and add receipts of online transactions and reports from other applications as PDF files in Sohodox.
  • SQL Server Express Support:
  • Sohodox now works with SQL Server Express 2012 Edition.
  • Earlier versions of Sohodox created and used a MS Access based database for storing indexing data and other information about the files you have added. To support the new features in version 9 and to support features planned for the future we decided to move a more robust database.
  • Microsoft SQL Server Express 2012 is free to use and uses the same technology as Microsoft SQL Server 2012 which is an Enterprise grade database used for mission critical applications.
  • This change means better performance and reliability. Also for customers who have been using Sohodox for years, it means a much higher database size limit than MS Access.
  • Note: Sohodox installs and configures MS SQL Server Express 2012 all by itself. You do not need to download and install anything extra apart from the Sohodox Setup. Even if you have MS SQL Server Express installed, Sohodox will create its own instance.
  • Send To:
  • Using the Send To Sohodox option, you can quickly add files to Sohodox without opening the Sohodox Desktop Client. All you have to do is just right click on the file you want to add to Sohodox and select the Send To Sohodox option. A list of Capture Folders will be displayed. Select the folder you want to add it to. The document will now be added to Sohodox and categorized.
  • Sohodox Server
  • Sohodox Server is a service which runs in the background when Sohodox is installed. By default it runs under port 7733. The Server needs to be running for Sohodox Desktop Client and all other modules including the Sohodox Mobile App to work.
  • Change in Login dialog:
  • Users upgrading from an older version of Sohodox will experience a change in the Login dialog. The Login dialog is designed in such a way that The Sohodox Desktop Client and all modules like Virtual Printer, Send To and Sohodox drive will use the same login credentials. You will not be able to run two instances of Sohodox Desktop Client on one machine with different login credentials.
  • Import from Folders in Scan window:
  • Sohodox allows you to add pre-scanned files to the Sohodox Scan window. Once these files are added in your library, Sohodox will treat these files as if they were received via a scanner and will let you perform additional powerful operations such combining them into multi-page PDF files via separator pages.

New in Sohodox 8.3.0.7 (Jun 5, 2013)

  • You can now merge two or more scanned pages and save them as PDF or TIFF files.

New in Sohodox 8.2.0.13 (May 2, 2013)

  • Watermark
  • You can now add a Watermark to certain types of documents in Sohodox (e.g. PDF, TIFF, PNG). For example if a document is confidential then putting a watermark with the text “CONFIDENTIAL” on the document makes it easy to identify. You can choose to choose any text with any size and font as a watermark. This helps you make sure that private or confidential documents are not being distributed or misused
  • Preview of MS Outlook MSG files has been improved.

New in Sohodox 8.2.0.13 (May 2, 2013)

  • Watermark
  • You can now add a Watermark to certain types of documents in Sohodox (e.g. PDF, TIFF, PNG). For example if a document is confidential then putting a watermark with the text “CONFIDENTIAL” on the document makes it easy to identify. You can choose to choose any text with any size and font as a watermark. This helps you make sure that private or confidential documents are not being distributed or misused
  • Preview of MS Outlook MSG files has been improved.

New in Sohodox 8.0.0.46 (Oct 18, 2012)

  • Support for Windows 8:
  • Sohodox now supports both 32 and 64 bit versions of Windows.
  • Dropbox integration for documents that are in Sohodox:
  • We have made it easy for you to access your Sohodox documents from anywhere using devices like smartphones, tablets and even your web browser!
  • Any document in Sohodox can now be made available in Dropbox.
  • Dropbox is a free service that lets you access your important files anywhere. Any file you save to your Dropbox will automatically save to all your computers, phones and even the Dropbox website.
  • Renaming tags:
  • From this version, Sohodox lets you rename tags too just like you can rename folders. Simply right-click the tag in the Tags node and then click Rename. Type the new name and press Enter to save it. For steps, see Rename a Tag.
  • Virtual Duplex Scanning mode:
  • Sohodox has always supported duplex scanning i.e. scanning both sides of a page and storing them in the correct order in a PDF or TIFF file. However this required your scanning to have built-in support for duplex scanning. With the new Virtual Duplex scanning mode, Sohodox can now handle duplex scanning even with scanners which do not have built-in support for duplex scanning.
  • Scanning and Scan window simplified:
  • New scan profiles added (these are only visible in new Sohodox installations).
  • You can now automatically despeckle scanned images.
  • Virtual Duplex Scanning supported (this option is only displayed when the selected scanner does not have built-in support for duplex scanning)
  • DPI settings are now adjusted dependent on the scanner.
  • Quality of Black and White scanned images has been improved.
  • Separator pages (Blank page or Barcode) are now displayed in the Scan Preview window so you can see if a non-separator page has been wrongly detected as a separator page.
  • The Scan Preview window now allows you to select a Page view (each scanned page displayed as a single thumbnail) or Document view (each scanned multi-page document displayed as single thumbnail) of the scanned documents.
  • When documents are duplex scanned, the Scan Preview window makes it easy to differentiate between the front and reverse of the document.
  • Batch-updating of multiple documents with common information:
  • Sohodox now lets you update common information for multiple documents together. You can select multiple documents and update the following common information for them:
  • Set a document title (All the selected documents will then have the same title)
  • Assign a document type (The same document type will be set for all the selected documents)
  • Enter indexing information for that document type (All the selected documents will have the same indexing information)
  • Assign the same tags (All selected documents will have the same tags)
  • Choose a folder (All the selected documents will be assigned to the chosen folder)
  • Documents hyperlinked to their Folder:
  • For every document in Sohodox, until now you could see the folder in which it is stored.
  • It could be seen under Information panel --> Information tab --> Other Information --> Related Folder. But you could not quickly jump to that folder. Now Sohodox automatically creates a hyperlink to the folder so that when you click the link, it jumps to that folder, where you can see the other related documents in that folder. This feature also lets you quickly switch from the document to its folder in just one click, thereby saving your time.
  • Replace Document by Scanning:
  • Now you can replace an existing document in Sohodox with a document you are about to scan.
  • All you need to do is right-click the document and select Replace by Scanning from the menu.
  • This will bring up the scan window.
  • Scan the appropriate document just as you normally would.
  • The scanned document will automatically replace the existing document.
  • The file name will change to the new document’s file name, but the document title will remain unchanged.
  • The older document (the document being replaced) will be removed. For steps, see Replace Document by Scanning.
  • Indexing field setting remembered:
  • The Information tab in the Preview pane displays the indexing information of the document.
  • You can choose to view the indexing fields in a single column or double column view.
  • In previous versions, if you switched to a different view and then previewed another document, Sohodox would revert to the original column setting.
  • But now Sohodox retains the setting until you change the setting again.
  • Zoom level of documents remembered:
  • In previous versions, if you changed the zoom level of a document in the Preview pane, Sohodox would return to the default level when you switched to another document.
  • But from this version, Sohodox remembers the zoom level you last selected and retains it across all documents until you change it.
  • In fact, it remembers the same zoom level even if you logout and log back in.
  • No prompt when assigning/editing/deleting a tag from a document
  • In previous versions of Sohodox, if you added a tag to a document and hit the Enter key, it would display a confirmation message. This message was not required. So we have done away with it.
  • Block Indexing:
  • By default, Sohodox automatically begins to index a newly added/modified document in the background.
  • Sometimes the documents can be very large (taking up too much processing time to index) or just unindexable (for e.g. photos which have no text which can be recognized or extracted).
  • Also sometimes Sohodox can have trouble indexing a particular document. With this version, Sohodox lets you block the indexing process for such documents.
  • Two new Command Line Options added:
  • Two new Command Line Options have been added in this version of Sohodox.
  • They are: Reset Cache DB and Reset User Profile.
  • Fixed: Bug when adding documents to an already existing tag.
  • Fixed: Occasional problem when searching for Tags.
  • Fixed: Email Capture stops capturing email when a large file name is detected for an attachment or subject.
  • Fixed: Error 'Invalid File format' when viewing thumbnails for a document.
  • Fixed: When a document on a particular page of the List pane is deleted or refreshed, the List pane display reverts to the first page rather than remaining on the same page.
  • Fixed: Certain File Type icons not being displayed when viewing a Document Type.
  • Fixed: Note and Bookmark fonts in annotations not displayed clearly.
  • Fixed: Auto-preview now optimizes when documents are fetched for preview.
  • Fixed: Cannot search for folders with less than 3 characters.
  • Fixed: Occasional problem when rendering PDF files.
  • Fixed: Enter key now initiates a search in the Lookup dialog.
  • Fixed: Cannot save a profile in the Export Wizard.
  • Fixed: Cannot use a saved profile in the Import Wizard.
  • Fixed: Cannot move to another document until the current document (having a large number of pages) is completely displayed.
  • Fixed: Other minor bugs.

New in Sohodox 7.6.0.7 (Sep 11, 2012)

  • Merging one Tag with another
  • Sorting of Destination Profile list
  • Thunderbird 9.x drag & drop mail Support

New in Sohodox 7.6.0.0 (Sep 11, 2012)

  • Language Support
  • Display of EML file in Preview Pane

New in Sohodox 7.3.1.7 (Sep 11, 2012)

  • Import and store Email Attachments as separate documents in Sohodox
  • Support for password protected .docx and .xlsx files

New in Sohodox 7.1.1.5 (Sep 11, 2012)

  • Document Title

New in Sohodox 7.0.0.8 (Sep 11, 2012)

  • Built-in Word and Excel Viewer
  • Choose between built-in and third-party viewer for MS Word, MS Excel and PDF Files
  • Lock Viewer settings for all users
  • Background Text Extraction
  • Built-In Text Extractors

New in Sohodox 6.2.0.0 (Oct 8, 2010)

  • Feature enhancements and bug fixes

New in Sohodox 5.6.0.8 (Nov 13, 2009)

  • We have cut down the initial load time by 50% and fixed a few minor issues. Globodox is now faster and more stable than before

New in Sohodox 5.6.0.6 (Oct 8, 2009)

  • Fixed: Error when changing the Maximum length of a Small text field and then entering a value for that field.
  • Fixed: Incorrect handling of certain date formats during Import.
  • Fixed: Error when installing the Globodox databases on a drive, other than the C: drive.
  • Fixed: Error when a MS Office file is being displayed and the user logs out or opens another DB.
  • Fixed: Occasional error when logging out

New in Sohodox 5.6.0.1 (Sep 14, 2009)

  • We have cut down the initial load time by 50% and fixed a few minor issues. Globodox is now faster and more stable than before.

New in Sohodox 5.1.1.4 (Apr 22, 2009)

  • PDF files loads much faster using Foxit PDF technologies and tasks like annotating and inserting pages will be possible for most types of PDF files. You can now control the compression for tiff and jpeg files by using the Settings option available for File Types in the Scan window.

New in Sohodox 5.0.1.5 (Jan 13, 2009)

  • You can replace a document from your drive.
  • Minor bug fixes.
  • Search Folders and Tags You can now quickly search for Folders and Tags.