Cataleezr

Keeping your office files well organized can sometimes require a lot of attention and time that you might not always be willing to spend.

Cataleezr is one of the applications that can help you solve the problem without needing to actually sort the documents yourself, manually.

As soon as you run it, several tips and tricks are displayed and it is recommended for you to read and pay attention to them to ensure smooth workflow.

You need to start by adding the data you want to process. You can either add the documents one by one, or you can load entire folders. Next, the app performs an in-depth analysis of your items, and extracts the most relevant keywords, based on their contents.

It should be mentioned that the utility supports PDF files, Office documents and ZIP archives.

At this point, once the files' review is complete, Cataleezr automatically groups all the items to folders. This way, all similar files that share the same keywords are stored in the same place so you no longer need to browse multiple directories to locate them.

Moreover, you can go over all the keywords that have been assigned to each file, remove some of them or add new ones, thus making sure the entire process is error-free.

By default, all the documents that have been handled by Cataleezr are moved to sub-folders located in the same original directory.

In a nutshell, Cataleezr might take some time getting used to, especially until you verify and update all the keywords it associates with your files. However, once this step is completed, you can easily browse documents that share the same keyword, as well as get a graphic representation of the number of files you processed each day.