Indexit

Indexit is an advanced program that implements easy-to-use options for monitoring and cataloging documents. It's geared toward professionals working in the business environment and public sector who need to keep track of important files.

The setup procedure doesn't take long and requires minimal user intervention. However, you must have Microsoft Access installed, since the tool uses ODBC datasource configuration to read documents and provide access to them.

Depending on what databases you have set up, it's necessary to enter the username and password at startup, in order to gain access to the main application window. It's wrapped in a user-friendly interface that has outdated elements, yet it's pretty simple to figure out.

It's possible to edit personal details such as name, address, phone and fax number, along with email address. You can select the document type between documents, Excel spreadsheet, images and PDF documents, create document categories and subcategories, set the file number and comments, as well as index documents by specifying the doc's date, follow-up date, type, category, subcategory, child category, first and second title, soft and hard copy file paths, bookmark, and comments.

Once you've indexed multiple documents, you can conduct thorough search operations by taking into account any of the previously mentioned properties, such as follow-up date data range, as well as print the search results. Moreover, Indexit integrates options for backing up and restoring the database, modifying the default paths to the image, Word, Excel and PDF editors, customizing the field names, and deleting old records.

It worked smoothly in our tests, without hanging, crashing or prompting error messages. Surprisingly, it didn't put a strain on the machine's performance, using low CPU and RAM.

To conclude, Indexit comes loaded with rich and approachable options for indexing documents and performing searches.