EA Disclaimer, S/MIME for Exchange Server and IIS SMTP Service

EA Disclaimer & S/MIME for Exchange Server and IIS SMTP is a Windows utility that provides you with a solution to add disclaimers and digital signatures to emails before sending them, in order to protect copyright information. It can also encrypt outgoing messages in Microsoft Exchange Server and IIS SMTP service using S/MIME (Secure/Multipurpose Internet Mail Extensions) certificates.

To be able to set up this tool, you must have either Exchange Server or the IIS SMTP service installed. Disclaimers can be created in plain text or HTML format. In HTML mode, you can even embed graphical content. More than one disclaimer can be created, according to the sender and receiver. What's more, disclaimers can be customized with the help of Active Directory user contact variables.

As far as security is concerned, EA Disclaimer & S/MIME for Exchange Server and IIS SMTP makes use of the RSA-SHA1 and CRAM-MD6 signing algorithms for digital signatures, along with RC2, RC4, DES and 3-DES for message encryption.

After installation, you can bring up the main app window and follow the steps for setting up multiple domains with various rules, changing priorities, specifying the certificate password, and so on. User documentation can be inspected on the developer's website, including details for applying ADSI variables in disclaimers.In recent years, many regulations about email for commercial communication have came into force in varies countries. For example, Germany has laws requiring companies to disclose their company name, registration number, place of registration etc. in e-mail signatures.

Ireland's Director of Corporate Enforcement requires all limited companies operating websites to disclose such information in their emails. The UK's ECommerce Regulations require this information in all emails from limited companies as well. While criticized by some as overly bureaucratic, these regulations only extend existing laws for (paper) business correspondence to email.

Any infringement to these regulations will result in lawsuits. Even if your country has no similar regulation, it is still worth to append an email disclaimer in every email as in some situations it may protect you from liability in a court of law. Implementation of Disclaimer or email digital signature can be done on client side.

A simple way is to ask your employee to have disclaimer/digital signature set in their email clients. However, this method is lack of flexibility and there is no way for company to verify if disclaimer is added and its content is correct. With EA Disclaimer, S/MIME for Exchange Server and IIS SMTP Service application the server administrator sets the disclaimer instead of the end user.

This greatly adds fexiblitiy and controllability to your company. Moreover, thanks to digital signature function of the tools, outgoing emails will be avoided to be moved to Hotmail, Gmail and Yahoo mail junk folder.