KWHotel

Since managing a hotel is not an easy task, having a tool to help you keep track of customers, invoices and the rooms could go a long way. As the name suggests, KWHotel is a piece of software available in a user-friendly workspace and practical tools for those working in tourism.

While the setup is straightforward, you should bear in mind that it may take a couple of minutes, as the program needs to install the database as well. Upon launch, you are welcome by a modern ribbon interface that enables access to the most common data about your clients, rooms, services and invoicing.

From the Dashboard, you can get an overview over the relevant hotel information, including the arrival and departure dates for your customers in the next period. You can check out the rooms, vacancy, rate plan and some handy statistics about room occupancy. You can issue invoices and bills by providing contact, company and hotel information, as well as administer receipts, bank and cash payment confirmations, together with the list with products, services and assortments. Information can be printed or exported to file.

There is a lot of information to cover when making a reservation for a client, such as room number, check-in and check-out date, personal details, comments, reminder, payment options, and documents such as invoices, bills and receipts.

The calendar is color-coded so that you can easily spot customers who have not yet arrived or who paid in advance, unpaid or vacant rooms, along with scheduled and confirmed reservations.

It is important to note that the app is GDPR compliant and you can manage the sensitive data according to the newest EU legislation. In fact, you can set an automatic data deletion at specific times to avoid any inconveniences.

You will be happy to learn that because all the data is stored in a database, you can find customers by name or address, edit their properties or remove them from the list easily. KWHotel is a reliable tool that can come in handy for anyone who needs to manage the administrative and financial aspects of their hotel.