SmartSoft Invoices

SmartSoft Invoices is a comprehensive and accessible application designed to offer a simple yet efficient way to scan records using a scanner and load the data directly into the app. It automatically extracts details from scanned paper or existing items using OCR technology, as well as from PDF documents. Is also capable of sorting the info and classify it according to particular criteria.

The provided layout is user-friendly, but a bit cluttered, as you might require some basic computer skills to easily get familiarized with its components. The main window is divided into a page thumbnail view, an editing area and one sheet at the time preview. All the essential functions can be accessed from the context menu.

If you're using the built-in scan option and not an external method, then the utility automatically selects the appropriate settings. To add an existing file you can browse its location on the computer and wait for it to load. If the item has many pages then it might take a while to load all the content.

For the app to learn how to recognize the invoices of a new vendor, you have to click a specific field in the form and then match it with its corresponding text in the image view. Unfortunately, this has to be done for all required fields, which might take some time. At first, it's recommended to follow that method, as the program memorizes the choices and automatically inserts the same content or similar description in the future.

Plus, it also validates the extracted data to make sure it is correct. Invalid areas are highlighted with red color to let you easily view and fix them. When importing or scanning multiple documents, the tool smartly detects which page belongs to which material. Other worth mentioning elements are the ability to rotate the sheet to various angels, move them up and down to properly arrange them, append pages to different records and configure general and advanced properties to get the best outputs.

To sum it up, SmartSoft Invoices is a sophisticated and intuitive application created to provide a professional yet easy-to-learn method to scan and process multiple documents, fill in missing data and extract only the important details in various file formats.